Add a Gmail account to Outlook – ABOUT MAG 2020

These steps are the same, whether you’re adding your first Gmail account or additional Gmail accounts to Outlook.

  1. Select Archive > Add Account.

    Select File and then Add account.

  2. Enter your email address and click To connect.

    connect to google mailbox

  3. Outlook will launch a Gmail window that asks for your password. Enter the password and select Sign in.

    Enter your Gmail password.

    Important: After connecting your Gmail account to Outlook, you may receive a warning message in your Gmail inbox that a new Internet Explorer login has been detected. This is expected behavior.

  4. If you’ve already enabled two-factor authentication for Gmail, you’ll be asked to enter the code sent to your mobile device. If you have not enabled two-factor authentication, skip to step 6.

    If you have two-factor authorization enabled, enter the code.

  5. The Google account permissions window is displayed. Click To allow.
    Permission prompt window

  6. When Outlook finishes adding your Gmail account, you can add another email account or select Done.

    successfully add google account


    • If you check the box for Also set up Outlook Mobile on my phone, you will be directed to a website where you can enter your mobile number and receive a link to download Outlook for iOS or Outlook for Android. Installing Outlook Mobile is a great way to stay up-to-date on the go.

    • You can enter your phone number to install Outlook for iOS or Outlook for Android.

If you need instructions for adding an email account using advanced settings, see Use advanced setup to add a POP or IMAP email account in Outlook for PC.

Outlook does not accept my password

If Outlook doesn’t accept your password and you know you’re using the correct password for your Gmail account, you may have an older version of Outlook that currently doesn’t support this faster Gmail setup option. In that case, you’ll need to use two-factor authentication and an app password to help verify that you’re the person trying to access your Gmail account.

Gmail allows you to add your account to Outlook without setting up two-factor authentication and using an app password, but you must enable a setting that allows “less secure apps” to connect to your account. We do not recommend this configuration. We recommend enabling two-factor authentication and using an application password.

To enable two-factor authentication and obtain an application password, follow the steps below.

  1. Go to Gmail in the browser and select the Google Apps icon in the upper right corner of the screen.

    Select Google Apps settings

  2. On the left, select Safety.
    Select Security on the far left.

  3. In Logging in to Google, if Two-step verification It’s OUT, click the> next to OUT to turn IN. Otherwise, skip to step 4.

    1. On the first screen, click CONTINUE.

    2. If prompted, enter your Gmail password and click NEXT.

    3. Enter your phone number and select whether to receive your verification codes by text message or call. Then click NEXT.

    4. Enter the code you received and click NEXT.

    5. Click TURN ON to complete the 2-step verification setup.

    6. Return to the previous screen by clicking the left arrow at the top of the screen, next to Two-step verification.

      Select the back arrow to continue

  4. Select the > on the far right of Application passwords line.
    Select> in the application password line.”/>
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  5. Enter your Google password and select Sign in. At the bottom of the next screen, select Submit and Windows computer from the drop-down lists and select generate.

    Choose the app and device for your app password

  6. Google will display an application password for you. Copy this password (without the spaces) and enter it when Outlook asks for a password.

    Copy the application password without spaces

Paula Fonseca