Outlook and iPhone calendars are life changing features for busy schedules. They are a convenient way to see what your day is like and allow you to automatically add events to your emails. However, managing multiple calendars is time consuming and can lead to some oversights. If you use the Outlook calendar and have an iPhone, there is a convenient way to sync the two calendars.
Read on if you want to find out how to enable the automatic sync feature and import your calendar information.
Step 1: Download Microsoft Outlook for iPhone
Make sure you already have Outlook through your Microsoft subscription and know which Microsoft account is connected. Then use your iPhone download Outlook for iOS. This is a free download that will allow you to use Outlook features directly on your iPhone. It makes it easy to sync your Outlook calendar to your iPhone, but downloading is essential, so start here!
IPad Note: If you have an iPad, please note that updates to Outlook on iOS provided compatibility with the iPad Split View. This is particularly useful for the Outlook calendar, because you can view an email and open your calendar to make adjustments on the same screen, a feature we recommend.
Step 2: Sign in and enable automatic sync
When the Outlook application is downloaded to your iPhone, go to iPhone Definitions, then choose Passwords and Accounts. Select Add Account, and you’ll see multiple accounts compatible with your iPhone. Look for the option and logo for Outlook.com (this is usually one of the first options).
Now enter your Microsoft account information to connect Outlook on iOS. You should be asked if you want to synchronize your calendars. In that case, you must say yes. Otherwise, you can access the Outlook application in Settings at any time and check that calendar synchronization is enabled.
If you signed in with the same Outlook account, all changes made to your calendars will be synced across all of your devices. This means that if you add a new event or appointment on your PC, for example, a few seconds later, it will appear on your iPhone. There is no need to resynchronize every time you create a new Outlook calendar event or change the time of the appointment.
Step 3: Import Calendar information from iCloud, if necessary
It was difficult to sync information from iCloud with apps like Outlook, but Apple improved iCloud and made it a little easier. If you have calendar information stored in iCloud from the previous use of the calendar you want to import into Outlook Calendar, it is now a relatively simple process.
Log in to iCloud. You can use iCloud for Windows do this directly from a Windows computer, which is easier than trying to do it on an iPhone. Then log in to your account and check that only the box with Mail, contacts, calendars and tasks is checked. Select Apply keep going
You will now have the option to synchronize all your calendar, contacts and tasks information, or just some of it. Choose which option is best for you. If you are only interested in synchronizing calendar events, choose the option that allows you to choose. This information will be transported directly to the Outlook Calendar and, from there, synchronized with Outlook on iOS. Now you don’t have to worry about jumping between two calendars!
Step 4: Choose whether to sync all calendars on macOS
Unfortunately, there is no equivalent way to choose which calendars to sync from Outlook on a Mac for your iPhone. You can only do this with calendars stored locally on your Mac; because Outlook syncs your data to the cloud, you can’t choose what to sync this way.
However, you can hide Outlook calendars. To do this, open Outlook on your iPhone and tap the icon calendar icon in the bottom right corner. Then touch your account icon in the upper left corner; from here, deselect the calendars you want to hide.