Microsoft 365: A cheat sheet – ABOUT MAG 2020

Microsoft 365 provides the productivity tools required by businesses. This guide covers the main details about Microsoft 365, including available Office applications, system requirements and pricing.


Image: Microsoft

For virtually any company of any size, the productivity of your workforce revolves around the basic office email, calendar, word processor and spreadsheet package. However, as the company’s workforce became more mobile, the set of basic productivity tools had to adapt and change to meet new requirements. That’s why Microsoft has updated Office 365 to be a collaborative mobile platform ready to get the job done where and when it happens.

On April 21, 2020, Microsoft officially renamed its Office 365 productivity suite to Microsoft 365. As of that date, billing, marketing and alerts will reflect the Microsoft 365 brand. The new naming convention will not affect the current subscription price levels for current customers, nor will it change the current service level. The applications included in the various versions of the productivity package will also remain the same.

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Microsoft 365 it is the de facto productivity suite for many companies and it is the suite against which all other competitors are assessed. So, as an IT leader, it’s in your best interest to know everything about Microsoft 365. To help you achieve that goal, TechRepublic has compiled the most important details and related resources from Microsoft 365 in this guide, which will be updated periodically as new information . becomes available.

Executive summary

  • What is Microsoft 365? Microsoft 365 provides users with the basic productivity applications needed to get the job done in modern businesses. It includes apps like Word, Excel, Outlook, PowerPoint, OneNote and OneDrive, just to name a few.

  • Why does Microsoft 365 matter? As a standard for productivity packages, competing products are often measured against Office 365 applications.

  • Who does Microsoft 365 affect? In the modern mobile-centric company, Microsoft 365 provides the tools used to get the job done. This makes Microsoft 365 important to virtually everyone who works.

  • When is Microsoft 365 available? The latest version of Microsoft 365 is currently available. The current subscription includes Office 2016 applications.

  • How do you get Microsoft 365? Companies can purchase a Microsoft 365 subscription through the Microsoft website. Subscriptions range from $ 8 / user / month to $ 35 / user / month.

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What is Microsoft 365?

Microsoft 365 is a subscription service that provides users with the basic productivity applications needed to get the job done in modern businesses. Productivity applications include, but are not limited to, a word processor, spreadsheet, email client, calendar and presentation application. In fact, due to the cloud-based framework of Microsoft 365, the suite of productivity applications is constantly updated and improved.

Figure A

Image: Microsoft

As an example, a Microsoft Premium Business Premium subscription ($ 12.50 per person per month) includes the following applications:

  • Word: This app sets the standard for word processors and is available on Microsoft 365 for Business and Premium. If users at your company need to create documents, this is the tool they will use.

  • Excel: The spreadsheet has been the workforce for basic data analysis since its invention in the previous century. Excel is the current bearer of standards and comes with Microsoft 365 for Business and Premium.

  • Outlook: The Microsoft 365 solution for managing email and an appointment calendar is called Outlook. The application has been around for many years and its busy interface tends to be loved or hated by users. It is available in Business and Premium subscriptions.

  • Power point: Communicating information to a group of individuals in a meeting usually involves a presentation. Microsoft 365 PowerPoint allows users to create, display and disseminate information in formats ranging from the basic slide to animation and video.

  • Editor: Sometimes communicating information to a wider audience requires something more permanent and more formal than a presentation at a meeting. The Publisher app on Microsoft 365 provides users with the tools they need to publish professional-looking newsletters, brochures and leaflets.

  • A note: As the workforce becomes more mobile, the need to capture information on the move becomes increasingly important. Applications like A note allow users to take notes on any device and then retrieve those notes from any other device. It is your basic productivity cloud application.

  • OneDrive: The other basic and fundamental cloud-based application is storage. With each Microsoft 365 Business subscription, Microsoft provides users with up to 1 TB of cloud storage in the form of an application called OneDrive for Business.

  • SharePoint: A subscription to Microsoft 365 Business Premium also provides the company with some applications for back-end infrastructure management. SharePoint, for example, can be used to host company intranet sites. It can also be used to host smaller sites, designed for smaller teams or divisions. Permissions for these sites can be assigned by the users themselves or by designated administrators.

  • Exchange: Each Microsoft 365 for Business subscription includes an Exchange Server, which handles all email management tasks. By default, each user receives 50 GB of storage for email. Exchange Server maintenance is usually performed at the administrator level.

  • Microsoft teams: Younger members of the modern business workforce are very familiar and comfortable with chat apps. To meet the needs of these employees, Microsoft 365 now includes Microsoft Teams, a chat-based workspace that integrates people, content and tools on a single platform.

  • License scope: A Microsoft 365 licensed subscription covers five phones, five tablets and five PCs or Macs per user.

  • Support, support: Each Microsoft 365 subscription includes full 24/7 phone and web support.

  • Collaboration tools: Along with typical productivity applications, Microsoft 365 includes many collaboration tools like Delve, Yammer and Sway. These tools allow users to communicate, debate ideas, share documents and have videoconferences on the go.

  • Power BI: One of the most powerful tools that any company can have, regardless of size, is the reliable BI (Business Intelligence) collection applications. Microsoft 365 for Business, through its Power BI application, provides companies with a set of tools to collect, classify and present business intelligence data.

  • The infrastructure: All Microsoft 365 subscriptions include a 99.9% uptime guarantee. In addition, permissions for internal access control are handled by company-designated administrators using tools provided by Active Directory. Each Microsoft 365 subscription includes five layers of security and proactive monitoring to help protect your data.

  • Kaizala: Mobile communications are vital for many organizations and Kaizala adds a secure messaging app and mobile workflow that can be deployed internally and externally. Employees, customers and suppliers can communicate and coordinate in a secure environment.

  • Flow: Managing workflow in a dynamic business and across multiple applications can consume precious time and resources. Flow provides a simple system for managing notifications in Microsoft 365 across all the apps you use.

  • Do: An update to Microsoft 365 added the To Do application to the productivity suite. No longer an afterthought about the Calendar app, To-Do is now a feature-rich standalone app that integrates with the rest of Microsoft 365.

  • PowerApps: For those situations where your organization needs a specific application to do a specific job, PowerApps exists. Using simplified development techniques, companies can create sophisticated applications using resources, procedures and processes found in Microsoft 365.

System requirements for Microsoft 365

  • CPU: 1 GHz or faster

  • Memory: 2 GB of RAM

  • Hard drive: 3 GB of available space (6 GB for Mac)

  • Exhibition: 1280 x 800 screen resolution

  • Operational system: PC-Windows 7, 8 or 10. Mac-Mac OS X 10.10

  • Connectivity: Internet connection

Additional resources

Why does Microsoft 365 matter?

Collaboration and communication are the main components of productivity in the modern company, and productivity is the lifeblood of the company. Microsoft 365 provides the tools necessary to provide collaboration and communication – and, by extension, productivity – to every individual in a company.

For many companies, Microsoft 365 is the de facto standard for productivity software. The performance of all competing products is usually measured against Office 365 suite applications.

Additional resources

How does Microsoft 365 compare to G Suite?

The main competition for Microsoft 365 comes from Google’s G Suite, which is a suite of productivity and collaboration applications, formerly known as Google Apps. G Suite features the typical suite of productivity applications (word processor, spreadsheet, email, calendar), as well as a number of tools designed to enable and enhance collaboration in a modern mobile workforce. G Suite prices start with a $ 5 subscription per user per month.

Other productivity packages are available online and web-based from other vendors – some are even offered without a monthly subscription, but these packages generally do not have a complete set of collaboration tools and are not suitable for commercial companies.

Additional resources

Who should use Microsoft 365?

It is necessary that almost all knowledge workers in all companies have an email account and a calendar application. In addition, most people in a company will need to use a word processor at least once in a while. And a significant number of people in a company will also need to use presentation software or a spreadsheet at some point in their career.

These are the productivity tools of any company. These are the tools used to get the job done. This means that Microsoft 365 is important to virtually everyone who works.

Additional resources

When is Microsoft 365 available?

Microsoft 365 is currently available. The current subscription includes updated apps for versions of Office 2016. The key to the subscription model is that each user will always be using the most current and most secure version of each app, because each app is updated continuously.

Additional resources

How do I get Microsoft 365?

Companies with less than 300 users can purchase a Microsoft 365 subscription and download the appropriate applications via Microsoft website. The Premium version costs $ 12.50 per user per month ($ 150 / year). There are also versions of Office 365 available for individuals ($ 69.99 / year) and homes ($ 99.99 / year).


Microsoft 365 commercial pricing

Image: Microsoft

For large companies, unlimited user versions of Office 365 are available, ranging from $ 12 per person per month to $ 35 per person per month. Each subscription serves a specific type of company. The most expensive corporate versions of Office 365 add features like voicemail, compliance auditing, rights management, encryption and Advanced threat protection.


Microsoft 365 corporate pricing

Image: Microsoft

Additional resources

How do I use Microsoft 365?

Here are some tips and tricks posted on TechRepublic.

Editor’s note: This article was first published in March 2016 and was last updated in April 2020.

Paula Fonseca