Google Docs is a great way to collaborate while you work from home. But if you add comments to your coworkers, they may miss them. Find out how to avoid this scenario.
If you collaborate with Google Docs, you’re probably used to adding comments to your coworkers. You can assume that these contributors see these comments, but sometimes their words seem to go unnoticed. What gives? It may be that you left the comments simply did not know that your notes were waiting for their attention.
I’ve had this on more occasions than I would like to remember. However, there is a very simple way to avoid this problem. That way is to tag users in your comments. When you tag a user in a comment, they receive a notification that the command is there, ready for interaction. This is a surefire way to prevent your comments from weakening in a pool of impatience.
But how do you identify collaborators in comments on a Google document? It’s incredibly simple. Let me show you.
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Tagging collaborators in Google Docs
- Open a document for editing.
- Highlight a section of the text you want to comment on and click the + button in the right panel.
- In the comment text area, start the comment with a + character and immediately follow it by selecting the user you want to mark from the drop-down menu or by entering the email address.
- After the user is added, enter your comment.
- In the resulting pop-up, click the Assign to checkbox and click Comment. The collaborator will receive an email, where he can click to open the document and address the comment or simply reply to the command in the email (if he has a Gmail account).
And that’s all there is to tagging collaborators in a Google document. By doing so, you ensure that these employees do not lose their comments and collaborative efforts.