View your Google Calendar in Outlook – ABOUT MAG 2020

When you import a snapshot of your Google calendar into Outlook, you can see it alongside other calendars on the Outlook Calendar screen. To keep your imported calendar up to date, sign up for Google Calendar in Outlook. Otherwise, the only way to update it is to import another, more current snapshot.

Tip: If you no longer plan to use Google Calendar, but want to keep your events, you can import your Google Calendar into Outlook so that all your appointments are integrated into an Outlook calendar view.

Sign up for your Google calendar

An Internet Calendar subscription (iCal) keeps your Outlook copy of your Google Calendar up to date.

  1. Sign in to your Google Calendar account.

  2. In the left column, click My calendars to expand it, hover over the calendar you want to add to Outlook as an Internet calendar subscription. Select the three dots to the right of the calendar name and select Definitions.

    Select Settings on your Google calendar.

  3. Scroll down to the Integrate calendar section and right-click on Secret address in iCal format and select Copy of.

  4. In Outlook, click Archive > Account settings> Account settings.

  5. At the Internet calendars tab, click New.

    new internet calendar

  6. Paste the address you copied in step 4, pressing CTRL + V and click Add.

    internet calendar subscription

  7. At the Folder name In the box, type the name of the calendar as you want it to appear in Outlook and click It’s ok.

    Internet calendar subscription options

When you start Outlook, it checks for updates to Google Calendar and downloads the changes. If you keep Outlook open, it also checks and downloads updates periodically. (Google Calendar tells Outlook how often to check for updates.)

note: Changes made in Outlook are not sent to Google Calendar. To update your Google calendar, open Google Calendar in a browser.

Import a calendar from Google Calendar

  1. Sign in to your Google Calendar account.

  2. In the left column, click My calendars to expand it, click the arrow button next to the calendar you want to import into Outlook and click Calendar settings.

    google calendar settings

  3. Under Private Address, click ICAL.

    google calendar - create private tools

  4. At the Calendar address dialog box, click the calendar web address.

    google calendar - calendar address box

  5. When prompted, click Open to import the calendar into Outlook.

google calendar - open the internet explorer calendar

The calendar opens in tile view in Outlook Calendar. It is also added to the Navigation Pane in the Calendar view, under Other calendars.

imported from google calendar side-yb-side in outlook

note: The imported calendar is a static snapshot. To update it, you need to sign up or repeat this procedure to import a copy of the most current version of your calendar into Google Calendar.

Next steps

Here are some other things you can do to set up Outlook:

To learn more about using Microsoft 365, see the Office 365 Learning Center.

Paula Fonseca